Reimbursement of the costs for printing the thesis
Doctorate graduates are entitled to claim a modest contribution to the costs for printing their thesis. The reimbursement for Amsterdam UMC / UvA PhD graduates is 500 euro net. This reimbursement can be claimed by all PhD graduates. How to apply is explained below.
The compensation for PhD graduates is charged on the unit that employs the PhD candidate or, when the PhD candidate is employed outside the Amsterdam UMC, the department/division of the PhD supervisor. The PhD graduate is entitled to this reimbursement; it is not a favour at the mercy of the supervisor. All divisions have been informed by a letter, communicating this decision by the Amsterdam UMC (formerly AMC) Executive Board.
Note that you should send the declaration form no later than 6 months after end of employment and/or no later than 3 months after the defence.
Amsterdam UMC employees/UvA PhD candidates
To claim the reimbursement if you are employed directly by the Amsterdam UMC, use the employee expenses claim form (Declaratieformulier, NL only). Find the form on (the Amsterdam UMC intranet homepageand choose) 'Mijn HR' / Declareren / Raadplegen/indienen declaraties'.
Research BV employees/UvA PhD candidates
To claim the reimbursement if you are employed by the Research BV you can use this form. The reimbursement is being paid form the project budget or a decentral/department budget.
External Amsterdam UMC/UvA PhD candidates
If you are not (or no longer) employed by Amsterdam UMC (and you do not have access to 'Mijn HR'), please ask your supervisor or the head of department to send you an invitation to a so-called NIL form (only in Dutch) (to be found on (the Amsterdam UMC intranet homepage and then choose 'Mijn HR / Selfservice algemeen / Decl. Niet in loondienst (NIL)'.
Do you have a foreign bank account? Please ask your supervisor to send your form to HR (please follow this link: HR - Declaratie indienen medewerker niet in loondienst : zonder actief personeelsnummer). The form must be provided with the signature of the budget holder and general ledger account and 'kostenplaats' number 8000.